Change Request

Change Request: {{CR_TITLE}}

Project: {{PROJECT_NAME}} Version: {{VERSION}} Date: {{DATE}} Author: {{AUTHOR}} Status: Draft | In Review | Approved Reviewers: {{REVIEWERS}}

Document History

Version	Date	Author	Changes
0.1	{{DATE}}	{{AUTHOR}}	Initial draft

1. Change Request Metadata

Field	Value
CR ID	CR-{{XXX}} (assigned by PM)
Date Submitted	{{DATE}}
Submitted By	{{NAME}} — {{ROLE}}
Project	{{PROJECT_NAME}}
Priority	Critical / High / Medium / Low
CR Type	Scope Change / Budget Change / Timeline Change / Requirements Change / Design Change / Technical Change
Current Phase	Planning / Design / Development / Testing / Deployment
Decision Deadline	{{DATE}} (by when a decision must be made to avoid impact)

2. Change Description

2.1 Summary of Change

2.2 Current State (Before)

Currently approved in: {{DOCUMENT_NAME_AND_VERSION}}, Section {{X.X}}

2.3 Proposed State (After)

2.4 Out of Scope for This Change

This CR does NOT include:

{{EXPLICITLY_EXCLUDED_ITEM_1}}
{{EXPLICITLY_EXCLUDED_ITEM_2}}

3. Reason & Justification

3.1 Reason for Change

Reason Category	Applies?	Details
New business requirement discovered	Yes / No	{{DETAILS}}
Regulatory / compliance mandate	Yes / No	{{DETAILS}}
Client feedback from UAT / prototype	Yes / No	{{DETAILS}}
Technical blocker / infeasibility	Yes / No	{{DETAILS}}
Market opportunity / competitive pressure	Yes / No	{{DETAILS}}
Error/omission in original requirements	Yes / No	{{DETAILS}}
Performance / quality improvement	Yes / No	{{DETAILS}}

Primary Justification: {{CLEAR_BUSINESS_JUSTIFICATION_WHY_THIS_CHANGE_IS_NECESSARY}}

3.2 Consequence of Not Changing

If this change is not approved: {{CONSEQUENCE_OF_REJECTION}}

4. Impact Analysis

4.1 Scope Impact

Deliverable Affected	Current Scope	Proposed Scope	Impact Type
{{DELIVERABLE}}	{{CURRENT}}	{{PROPOSED}}	Added / Removed / Modified
{{DELIVERABLE_2}}

Scope Change Size: Small (< 1 day) / Medium (1–3 days) / Large (3–10 days) / Major (> 10 days)

4.2 Timeline Impact

Milestone	Current Date	New Date (if approved)	Delay
{{MILESTONE}}	{{DATE}}	{{NEW_DATE}}	{{DAYS}} days
Project completion	{{DATE}}	{{NEW_DATE}}	{{DAYS}} days

Timeline Impact: None / Minor (≤ 3 days) / Moderate (4–14 days) / Major (> 14 days)

Critical Path Impact: Yes / No If yes: {{WHICH_CRITICAL_PATH_ITEMS_AFFECTED}}

4.3 Budget Impact

Cost Category	Current Budget (NOK)	Additional Cost (NOK)	Notes
Development	{{CURRENT}}	{{ADDITIONAL}}	{{NOTES}}
Design
Testing
Infrastructure
Total Additional Cost		{{TOTAL_ADDITIONAL}}

Budget Impact: None / Minor (< 5%) / Moderate (5–15%) / Major (> 15%)

Funding Source for Additional Cost: {{HOW_WILL_ADDITIONAL_COST_BE_COVERED}} (e.g., contingency reserve, client additional purchase order, scope reduction elsewhere)

4.4 Resource Impact

Resource	Current Allocation	Required if Approved	Impact
{{ROLE}}	{{CURRENT_ALLOCATION}}	{{NEW_ALLOCATION}}	{{NOTES}}

4.5 Risk Impact

Risk	Probability	Impact	Notes
{{NEW_RISK_INTRODUCED}}	H/M/L	H/M/L
{{EXISTING_RISK_CHANGES}}	H/M/L	H/M/L	Risk score changes from {{OLD}} to {{NEW}}

4.6 Quality Impact

Test cases affected: {{LIST_OF_TEST_CASES_NEEDING_UPDATE}}
Regression risk: {{HIGH/MEDIUM/LOW}} — {{EXPLANATION}}
NFRs affected: {{LIST_ANY_NFRs_IMPACTED}}

4.7 Affected Deliverables / Documents

Document	Section	Type of Change	Owner
{{DOCUMENT}}	{{SECTION}}	Update / Add / Remove	{{OWNER}}
`functional-requirements.md`	FR-{{XXX}}	Modify	BA
`user-stories.md`	US-{{XXX}}	Add new story	BA
Test cases	TC-{{XXX}}	Update	QA

5. Alternative Approaches Considered

Alternative	Description	Why Rejected
Option A (Proposed)	{{THIS_CR}}	Recommended
Option B	{{ALTERNATIVE}}	{{WHY_NOT_CHOSEN}}
Option C — Do Nothing	Reject the change	{{CONSEQUENCE_OF_REJECTION}}

Recommendation: Option {{A/B/C}} Rationale: {{WHY_THIS_IS_THE_BEST_OPTION}}

6. Implementation Plan

6.1 Implementation Steps

#	Task	Owner	Effort	Target Date
1	{{TASK}}	{{OWNER}}	{{EFFORT}}	{{DATE}}
2
3	Update test cases for affected features	QA	{{EFFORT}}	{{DATE}}
4	Update requirements documents	BA	{{EFFORT}}	{{DATE}}
5	Regression testing	QA	{{EFFORT}}	{{DATE}}

6.2 Dependencies

Dependency	Type	Blocking?
{{DEPENDENCY}}	Internal / External	Yes / No

6.3 Test Plan for This Change

Unit tests: {{WHICH_UNITS_NEED_NEW/UPDATED_TESTS}}
Integration tests: {{WHAT_INTEGRATIONS_TO_RETEST}}
Regression scope: {{WHICH_EXISTING_FEATURES_TO_REGRESSION_TEST}}
UAT: {{DOES_THIS_REQUIRE_CLIENT_UAT? Y/N — WHICH_SCENARIOS}}

7. Rollback Plan

Rollback Trigger: {{WHAT_CONDITION_TRIGGERS_ROLLBACK}}

Rollback Steps:

{{STEP_1}}
{{STEP_2}}
{{STEP_3}}

Rollback Owner: {{WHO_EXECUTES_ROLLBACK}} Rollback Time Required: {{ESTIMATED_TIME}} Data Recovery Needed: Yes / No — {{IF_YES_HOW}}

8. Approval Workflow

8.1 Approval Matrix

Budget / Timeline Impact	Required Approvals	Target Decision Time
None	PO + PM	1 business day
< 5% budget OR < 3 days	PO + PM + John	2 business days
5–15% budget OR 3–14 days	PO + PM + John + Client Sponsor	3 business days
> 15% budget OR > 14 days	PO + PM + John + Client Sponsor + Alem	5 business days

8.2 This Change Requires

PM Review — Impact analysis complete and accurate
Tech Lead Review — Technical feasibility and effort confirmed
Product Owner — Requirements and priority alignment
John (AI Director) — Delivery accountability
Client Sponsor — Business justification and budget approval (if client-side change)
Alem (CEO) — Budget changes > 15% (only if required)

8.3 Decision Record

Level	Reviewer	Decision	Date	Comments
PM	{{NAME}}	Approved / Rejected / Deferred	{{DATE}}	{{COMMENTS}}
Tech Lead	{{NAME}}	Approved / Rejected	{{DATE}}
Product Owner	{{NAME}}	Approved / Rejected	{{DATE}}
AI Director (John)	John	Approved / Rejected	{{DATE}}
Client Sponsor	{{NAME}}	Approved / Rejected	{{DATE}}
CEO (Alem)	Alem	Approved / Rejected	{{DATE}}	(if required)

Final Decision: APPROVED / REJECTED / DEFERRED Decision Date: {{DATE}} Effective From Sprint: Sprint {{X}}

9. Change Log

Date	Changed By	What Changed
{{DATE}}	{{NAME}}	Updated impact analysis after Tech Lead review

Approval

Role	Name	Date	Signature
Author
Reviewer
Project Manager
AI Director (John)
Approver