Change Request Change Request: {{CR_TITLE}} Project: {{PROJECT_NAME}} Version: {{VERSION}} Date: {{DATE}} Author: {{AUTHOR}} Status: Draft | In Review | Approved Reviewers: {{REVIEWERS}} Document History Version Date Author Changes 0.1 {{DATE}} {{AUTHOR}} Initial draft 1. Change Request Metadata Field Value CR ID CR-{{XXX}} (assigned by PM) Date Submitted {{DATE}} Submitted By {{NAME}} — {{ROLE}} Project {{PROJECT_NAME}} Priority Critical / High / Medium / Low CR Type Scope Change / Budget Change / Timeline Change / Requirements Change / Design Change / Technical Change Current Phase Planning / Design / Development / Testing / Deployment Decision Deadline {{DATE}} (by when a decision must be made to avoid impact) 2. Change Description 2.1 Summary of Change {{ONE_PARAGRAPH_SUMMARY_OF_WHAT_CHANGES}} 2.2 Current State (Before) {{DESCRIPTION_OF_CURRENT_STATE}} Currently approved in: {{DOCUMENT_NAME_AND_VERSION}} , Section {{X.X}} 2.3 Proposed State (After) {{DESCRIPTION_OF_PROPOSED_STATE}} 2.4 Out of Scope for This Change This CR does NOT include: {{EXPLICITLY_EXCLUDED_ITEM_1}} {{EXPLICITLY_EXCLUDED_ITEM_2}} 3. Reason & Justification 3.1 Reason for Change Reason Category Applies? Details New business requirement discovered Yes / No {{DETAILS}} Regulatory / compliance mandate Yes / No {{DETAILS}} Client feedback from UAT / prototype Yes / No {{DETAILS}} Technical blocker / infeasibility Yes / No {{DETAILS}} Market opportunity / competitive pressure Yes / No {{DETAILS}} Error/omission in original requirements Yes / No {{DETAILS}} Performance / quality improvement Yes / No {{DETAILS}} Primary Justification: {{CLEAR_BUSINESS_JUSTIFICATION_WHY_THIS_CHANGE_IS_NECESSARY}} 3.2 Consequence of Not Changing If this change is not approved: {{CONSEQUENCE_OF_REJECTION}} 4. Impact Analysis 4.1 Scope Impact Deliverable Affected Current Scope Proposed Scope Impact Type {{DELIVERABLE}} {{CURRENT}} {{PROPOSED}} Added / Removed / Modified {{DELIVERABLE_2}} Scope Change Size: Small (< 1 day) / Medium (1–3 days) / Large (3–10 days) / Major (> 10 days) 4.2 Timeline Impact Milestone Current Date New Date (if approved) Delay {{MILESTONE}} {{DATE}} {{NEW_DATE}} {{DAYS}} days Project completion {{DATE}} {{NEW_DATE}} {{DAYS}} days Timeline Impact: None / Minor (≤ 3 days) / Moderate (4–14 days) / Major (> 14 days) Critical Path Impact: Yes / No If yes: {{WHICH_CRITICAL_PATH_ITEMS_AFFECTED}} 4.3 Budget Impact Cost Category Current Budget (NOK) Additional Cost (NOK) Notes Development {{CURRENT}} {{ADDITIONAL}} {{NOTES}} Design Testing Infrastructure Total Additional Cost {{TOTAL_ADDITIONAL}} Budget Impact: None / Minor (< 5%) / Moderate (5–15%) / Major (> 15%) Funding Source for Additional Cost: {{HOW_WILL_ADDITIONAL_COST_BE_COVERED}} (e.g., contingency reserve, client additional purchase order, scope reduction elsewhere) 4.4 Resource Impact Resource Current Allocation Required if Approved Impact {{ROLE}} {{CURRENT_ALLOCATION}} {{NEW_ALLOCATION}} {{NOTES}} 4.5 Risk Impact Risk Probability Impact Notes {{NEW_RISK_INTRODUCED}} H/M/L H/M/L {{EXISTING_RISK_CHANGES}} H/M/L H/M/L Risk score changes from {{OLD}} to {{NEW}} 4.6 Quality Impact Test cases affected: {{LIST_OF_TEST_CASES_NEEDING_UPDATE}} Regression risk: {{HIGH/MEDIUM/LOW}} — {{EXPLANATION}} NFRs affected: {{LIST_ANY_NFRs_IMPACTED}} 4.7 Affected Deliverables / Documents Document Section Type of Change Owner {{DOCUMENT}} {{SECTION}} Update / Add / Remove {{OWNER}} functional-requirements.md FR-{{XXX}} Modify BA user-stories.md US-{{XXX}} Add new story BA Test cases TC-{{XXX}} Update QA 5. Alternative Approaches Considered Alternative Description Why Rejected Option A (Proposed) {{THIS_CR}} Recommended Option B {{ALTERNATIVE}} {{WHY_NOT_CHOSEN}} Option C — Do Nothing Reject the change {{CONSEQUENCE_OF_REJECTION}} Recommendation: Option {{A/B/C}} Rationale: {{WHY_THIS_IS_THE_BEST_OPTION}} 6. Implementation Plan 6.1 Implementation Steps # Task Owner Effort Target Date 1 {{TASK}} {{OWNER}} {{EFFORT}} {{DATE}} 2 3 Update test cases for affected features QA {{EFFORT}} {{DATE}} 4 Update requirements documents BA {{EFFORT}} {{DATE}} 5 Regression testing QA {{EFFORT}} {{DATE}} 6.2 Dependencies Dependency Type Blocking? {{DEPENDENCY}} Internal / External Yes / No 6.3 Test Plan for This Change Unit tests: {{WHICH_UNITS_NEED_NEW/UPDATED_TESTS}} Integration tests: {{WHAT_INTEGRATIONS_TO_RETEST}} Regression scope: {{WHICH_EXISTING_FEATURES_TO_REGRESSION_TEST}} UAT: {{DOES_THIS_REQUIRE_CLIENT_UAT? Y/N — WHICH_SCENARIOS}} 7. Rollback Plan Rollback Trigger: {{WHAT_CONDITION_TRIGGERS_ROLLBACK}} Rollback Steps: {{STEP_1}} {{STEP_2}} {{STEP_3}} Rollback Owner: {{WHO_EXECUTES_ROLLBACK}} Rollback Time Required: {{ESTIMATED_TIME}} Data Recovery Needed: Yes / No — {{IF_YES_HOW}} 8. Approval Workflow 8.1 Approval Matrix Budget / Timeline Impact Required Approvals Target Decision Time None PO + PM 1 business day < 5% budget OR < 3 days PO + PM + John 2 business days 5–15% budget OR 3–14 days PO + PM + John + Client Sponsor 3 business days > 15% budget OR > 14 days PO + PM + John + Client Sponsor + Alem 5 business days 8.2 This Change Requires PM Review — Impact analysis complete and accurate Tech Lead Review — Technical feasibility and effort confirmed Product Owner — Requirements and priority alignment John (AI Director) — Delivery accountability Client Sponsor — Business justification and budget approval (if client-side change) Alem (CEO) — Budget changes > 15% (only if required) 8.3 Decision Record Level Reviewer Decision Date Comments PM {{NAME}} Approved / Rejected / Deferred {{DATE}} {{COMMENTS}} Tech Lead {{NAME}} Approved / Rejected {{DATE}} Product Owner {{NAME}} Approved / Rejected {{DATE}} AI Director (John) John Approved / Rejected {{DATE}} Client Sponsor {{NAME}} Approved / Rejected {{DATE}} CEO (Alem) Alem Approved / Rejected {{DATE}} (if required) Final Decision: APPROVED / REJECTED / DEFERRED Decision Date: {{DATE}} Effective From Sprint: Sprint {{X}} 9. Change Log Date Changed By What Changed {{DATE}} {{NAME}} Updated impact analysis after Tech Lead review Approval Role Name Date Signature Author Reviewer Project Manager AI Director (John) Approver