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ZAKON ARCHIVE FIRST — archive.alai.no Primary Destination

ZAKON ARCHIVE FIRST — archive.alai.no je primarno odredište

Sve vrijedne dokumente i kontakte MORAJU biti na archive.alai.no (Paperless-ngx). Lokalno (~/) zadržati SAMO tmp/ i radne fajlove. Sve Claude instance MORAJU pretraživati i transferovati.

Date: 2026-04-28 Origin: ALAI archive.alai.no je single source of truth za firmsku dokumentaciju. Kroz Bilko (HR/BiH/Srbija) druge kompanije će takođe koristiti istu instancu pod ugovorom kao revenue stream — multi-tenant SaaS.

Rule

Šta IDE u archive.alai.no (uvijek)

Šta OSTAJE lokalno

  • /tmp/* — temp i radni fajlovi (skripte u radu, dry-run output)
  • ~/.config/* — credentials, env files (mode 600)
  • ~/.cache/* — runtime cache
  • ~/system/databases/* — operational DBs (npr. email-inbox.db)
  • Active development artifacts (npr. ~/ALAI/products/<X>/ git repo-i)

Anti-pattern (ZABRANJENO)

  • Čuvati legal/contract PDF u ~/Downloads, ~/Desktop, ~/Documents, ~/ALAI/legal/ BEZ archive.alai.no copy-a
  • "Sačuvaću za kasnije" — kasnije = nikad. Upload odmah nakon receiving.
  • Lokalna duplikacija dokumenata u 3 git worktree-a — to je redundancija, ne backup. Single source = archive.

Mandate za sve Claude instance

Svaka Claude sesija MORA:

  1. Periodično skenirati lokalna mjesta za vrijedne fajlove koji nisu u archive (jednom dnevno minimum, ili na trigger):

    find ~/ALAI ~/Public ~/work -type f \( -name "*.pdf" -o -name "*.docx" \) ! -path "*/.claude/*" ! -path "*/node_modules/*"

  2. Pretražiti email DB za nove correspondents (po sender + frequency):

    SELECT from_addr, from_name, COUNT(*) FROM emails 
WHERE classification != 'SPAM' GROUP BY from_addr ORDER BY COUNT(*) DESC;

  3. Klasifikovati i upload-ovati nove fajlove kroz dedup-aware classifier (/tmp/paperless-classify-v2.py ili equivalent), prema schemi u BookStack page "archive.alai.no — Paperless-ngx Setup & Operations".

  4. Auto-create correspondents kad se sretne novi sender koji ima >= 2 emails ili je u known partner list-i.

  5. Reportovati u sesiji: "X novih dokumenata uploaded, Y new correspondents, Z failed dedupes."

  6. Ne brisati lokalne kopije automatski — samo migrate. Cleanup je posebna odluka, traži CEO confirmation.

Multi-tenant kontekst (Bilko HR/BiH/Srbija)

Bilko će prodavati archive.alai.no pristup kao SaaS feature za partner banke i klijente:

  • Tenant isolation: trenutno single-instance. Future work — Paperless multi-tenancy via Storage Paths root prefix po tenant-u (npr. /Bilko-HR/<client>/...).
  • Access control: CF Access policy + Paperless permission model (per-doc owner/group) — TODO
  • Billing: integration sa Bilko subscription model — TODO
  • Per-tenant API tokens: svaki klijent dobija svoj token, scoped na svoj root storage path
  • DR backup (MC #9982): mandatory before commercial launch — pg_dump + media volume + R2/B2 retention

Enforcement

  • Hook (TBD): Mehanik gate Phase Z (Archive) provjeri archive_first_compliance polje za svaki task koji se bavi vrijednim dokumentima
  • Daily cron (TBD)ACTIVE 2026-04-29): local-~/bin/archive-syncfirst-scan.sh daemonruns daily 06:00 via com.alai.archive-first-scan LaunchAgent. Surfaces unarchived candidates (PDF/docx >24h old, not in ledger) to HiveMind alert + report at /tmp/archive-first-scan-report-<date>.txt. Surface-only — periodičnidoes skener +NOT auto-upload. Initial run: 55 unarchived candidates flagged.
  • Ledger: ~/system/state/archive-first-ledger.jsonl — JSONL of {"path","archived_at","paperless_id"} for archived docs OR {"path","ignored":true,"reason"} for non-valuable. Add entries after upload to suppress future alerts.
  • MC quality gate: task-postflight provjeri archive_url field za task-ove sa "document" keyword (TBD wire-up)

Reference

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