Skip to main content

Low-Level Design (LLD)

Bilko — Low-Level Design (LLD)

Version: 1.0 Date: 2026-02-23 Project ID: bbd77cc0 Status: Current — reflects actual codebase as of 2026-02-23

Table of Contents

  1. API Endpoint Specifications
  2. Database Schema Documentation
  3. Service Layer Design
  4. Middleware Stack
  5. Double-Entry Bookkeeping Implementation
  6. Tax Calculation Logic Per Country
  7. Invoice Lifecycle
  8. Bank Import Flow
  9. Core Engine Modules
  10. Cross-Reference Notes (Schema Verification)

1. API Endpoint Specifications

Base URL: /api/v1 Auth: All endpoints except /auth/* and /health require Authorization: Bearer <accessToken> Content-Type: application/json Error format:

{
  "error": "Human-readable message",
  "code": "ERROR_CODE",
  "details": {}
}

1.1 Health

GET /api/v1/health

No auth required.

Response 200:

{ "status": "ok", "timestamp": "2026-02-23T10:00:00.000Z" }

1.2 Authentication (/auth)

Source: apps/api/src/routes/auth.ts

POST /api/v1/auth/register

Rate-limited (stricter). Creates organization + owner user in a single Prisma transaction.

Request body:

{
  "organizationName": "Acme DOO",
  "country": "RS",
  "baseCurrency": "RSD",
  "language": "sr",
  "registrationNumber": "12345678",
  "vatNumber": "123456789",
  "email": "[email protected]",
  "password": "securepassword",
  "fullName": "Marko Marković"
}

Response 201:

{
  "user": { "id": "uuid", "email": "...", "fullName": "...", "role": "owner" },
  "organization": { "id": "uuid", "name": "...", "country": "RS", "baseCurrency": "RSD" },
  "tokens": { "accessToken": "jwt...", "refreshToken": "jwt..." }
}

Errors: 409 DUPLICATE (email exists), 400 VALIDATION_ERROR

POST /api/v1/auth/login

Rate-limited (stricter). rememberMe: true extends refresh token to 30 days.

Request body:

{ "email": "[email protected]", "password": "securepassword", "rememberMe": false }

Response 200: Same shape as register response. Sets refreshToken httpOnly cookie (path: /api/v1/auth).

Errors: 401 UNAUTHORIZED (invalid credentials)

POST /api/v1/auth/refresh

Uses refreshToken cookie. Issues new access token.

Response 200:

{ "accessToken": "jwt..." }

Errors: 401 NO_TOKEN, 401 TOKEN_EXPIRED, 401 INVALID_TOKEN

POST /api/v1/auth/logout

Clears refreshToken cookie.

Response 204: No content.

GET /api/v1/auth/me

Requires Authorization: Bearer <accessToken>.

Response 200:

{
  "id": "uuid",
  "email": "...",
  "fullName": "...",
  "role": "owner",
  "twoFactorEnabled": false,
  "lastLoginAt": "2026-02-23T10:00:00.000Z",
  "organization": {
    "id": "uuid",
    "name": "...",
    "country": "RS",
    "baseCurrency": "RSD",
    "language": "sr"
  }
}

1.3 Invoices (/invoices)

Source: apps/api/src/routes/invoices.ts, apps/api/src/services/invoice.service.ts

GET /api/v1/invoices

List invoices with pagination and filtering.

Query params:

Param Type Description
status enum draft, sent, viewed, paid, overdue, cancelled
customerId uuid Filter by customer
fromDate YYYY-MM-DD Invoice date from
toDate YYYY-MM-DD Invoice date to
page int Default 1
perPage int Default 20, max 100
sort string invoiceDate, totalAmount, createdAt
order string asc, desc

Response 200:

{
  "data": [
    {
      "id": "uuid",
      "invoiceNumber": "INV-2026-001",
      "customerId": "uuid",
      "customerName": "Acme Client",
      "invoiceDate": "2026-02-01",
      "dueDate": "2026-03-01",
      "currencyCode": "RSD",
      "totalAmount": "120000.0000",
      "status": "draft",
      "createdAt": "2026-02-01T10:00:00.000Z"
    }
  ],
  "meta": { "total": 42, "page": 1, "perPage": 20, "totalPages": 3 }
}

GET /api/v1/invoices/:id

Get single invoice with all line items.

Response 200:

{
  "id": "uuid",
  "invoiceNumber": "INV-2026-001",
  "customerId": "uuid",
  "customerName": "...",
  "invoiceDate": "2026-02-01",
  "dueDate": "2026-03-01",
  "currencyCode": "RSD",
  "exchangeRate": "1.000000",
  "subtotal": "100000.0000",
  "taxAmount": "20000.0000",
  "discountAmount": "0.0000",
  "totalAmount": "120000.0000",
  "baseAmount": "120000.0000",
  "status": "draft",
  "sentAt": null,
  "paidAt": null,
  "items": [
    {
      "id": "uuid",
      "lineNumber": 1,
      "description": "Consulting services",
      "quantity": "10.00",
      "unitPrice": "10000.0000",
      "taxRate": "20.00",
      "lineTotal": "100000.0000",
      "accountId": "uuid"
    }
  ],
  "notes": null,
  "terms": null,
  "pdfUrl": null,
  "createdBy": "uuid",
  "createdAt": "...",
  "updatedAt": "..."
}

Errors: 404 NOT_FOUND

POST /api/v1/invoices

Create invoice in draft status. Auto-generates invoice number (INV-YYYY-NNN). Locks exchange rate at invoiceDate.

Request body:

{
  "customerId": "uuid",
  "invoiceDate": "2026-02-01",
  "dueDate": "2026-03-01",
  "currencyCode": "RSD",
  "items": [
    {
      "description": "Consulting",
      "quantity": 10,
      "unitPrice": 10000,
      "taxRate": 20,
      "accountId": "uuid"
    }
  ],
  "notes": "Optional notes",
  "terms": "Net 30"
}

Response 201: Full invoice object (same as GET /:id)

Errors: 404 NOT_FOUND (customer), 400 VALIDATION_ERROR

PUT /api/v1/invoices/:id

Update invoice. Only allowed when status = draft.

Request body (partial):

{
  "invoiceDate": "2026-02-15",
  "dueDate": "2026-03-15",
  "items": [ ... ],
  "notes": "Updated notes"
}

Errors: 404 NOT_FOUND, 400 BAD_REQUEST (not draft)

PATCH /api/v1/invoices/:id/status

Change invoice status. Each action triggers double-entry transaction creation.

Request body:

{ "action": "send" }
{ "action": "mark-paid", "paidAt": "2026-02-20" }
{ "action": "cancel" }

Actions and effects:

Action From Status To Status Journal Entry
send draft sent DR Accounts Receivable / CR Revenue
mark-paid sent, viewed paid DR Bank / CR Accounts Receivable
cancel draft, sent, viewed cancelled None

Errors: 404 NOT_FOUND, 400 BAD_REQUEST (invalid transition), 400 BAD_REQUEST (accounts not found)

GET /api/v1/invoices/:id/pdf

Redirects to PDF URL in Cloudflare R2. Returns 404 if PDF not generated yet.

POST /api/v1/invoices/:id/send

Send invoice email to customer.

Request body:

{ "to": "[email protected]", "subject": "Invoice ...", "message": "..." }

Response 200:

{ "sentAt": "...", "sentTo": "[email protected]", "emailId": "..." }

Note: Email sending is a placeholder — not yet implemented.

DELETE /api/v1/invoices/:id

Delete invoice. Only allowed when status = draft.

Response 204: No content.

Errors: 404 NOT_FOUND, 400 BAD_REQUEST (not draft)

1.4 Expenses (/expenses)

Source: apps/api/src/routes/expenses.ts, apps/api/src/services/expense.service.ts

GET /api/v1/expenses

List with pagination.

Query params: status, category, vendorId, fromDate, toDate, page, perPage, sort, order

GET /api/v1/expenses/:id

Response 200:

{
  "id": "uuid",
  "expenseNumber": "EXP-2026-001",
  "vendorId": "uuid",
  "vendorName": "Office Supplies Ltd",
  "expenseDate": "2026-02-01",
  "category": "office",
  "currencyCode": "RSD",
  "exchangeRate": "1.000000",
  "amount": "5000.0000",
  "baseAmount": "5000.0000",
  "taxAmount": "850.0000",
  "paymentMethod": "bank_transfer",
  "accountId": "uuid",
  "description": "Office supplies purchase",
  "receiptUrl": null,
  "status": "pending",
  "approvedAt": null,
  "paidAt": null,
  "createdBy": "uuid",
  "createdAt": "...",
  "updatedAt": "..."
}

POST /api/v1/expenses

Create expense in pending status. Auto-generates number (EXP-YYYY-NNN).

Request body:

{
  "vendorId": "uuid",
  "expenseDate": "2026-02-01",
  "category": "office",
  "amount": 5000,
  "currencyCode": "RSD",
  "taxAmount": 850,
  "paymentMethod": "bank_transfer",
  "accountId": "uuid",
  "description": "Office supplies"
}

PUT /api/v1/expenses/:id

Update expense. Only pending status.

PATCH /api/v1/expenses/:id/approve

Approve expense. Creates double-entry: DR Expense Account / CR Accounts Payable

Response 200: Updated expense with status: approved

PATCH /api/v1/expenses/:id/pay

Mark expense paid. Creates double-entry: DR Accounts Payable / CR Bank

Response 200: Updated expense with status: paid

DELETE /api/v1/expenses/:id

Delete expense. Only pending status.

1.5 Contacts (/contacts)

Source: apps/api/src/routes/contacts.ts, apps/api/src/services/contact.service.ts

GET /api/v1/contacts

Query params: type (customer, vendor, both), search, page, perPage

GET /api/v1/contacts/:id

POST /api/v1/contacts

Request body:

{
  "type": "customer",
  "name": "Acme Client DOO",
  "email": "[email protected]",
  "phone": "+381 11 123 4567",
  "registrationNumber": "12345678",
  "vatNumber": "123456789",
  "addressLine1": "Bulevar Kralja Aleksandra 1",
  "city": "Beograd",
  "postalCode": "11000",
  "country": "RS",
  "currencyCode": "RSD",
  "paymentTerms": 30,
  "notes": "VIP client"
}

PUT /api/v1/contacts/:id

DELETE /api/v1/contacts/:id

Soft-delete: sets isActive = false. Contact remains in database for historical records.

1.6 Accounts (Chart of Accounts) (/accounts)

Source: apps/api/src/routes/accounts.ts, apps/api/src/services/account.service.ts

GET /api/v1/accounts

Query params: typeId, isActive, includeBalances (boolean)

Response 200:

{
  "data": [
    {
      "id": "uuid",
      "code": "120",
      "name": "Potraživanja od kupaca",
      "accountTypeId": 1,
      "accountType": "Asset",
      "currencyCode": "RSD",
      "parentAccountId": null,
      "isActive": true
    }
  ]
}

POST /api/v1/accounts

Request body: { "code": "1201", "name": "...", "accountTypeId": 1, "currencyCode": "RSD", "parentAccountId": "uuid" }

PUT /api/v1/accounts/:id

1.7 Transactions (General Ledger) (/transactions)

Source: apps/api/src/routes/transactions.ts

GET /api/v1/transactions

Query params: fromDate, toDate, accountId, referenceType (invoice, expense, payment, manual), referenceId, page, perPage, sort, order

Response 200:

{
  "data": [
    {
      "id": "uuid",
      "transactionDate": "2026-02-01",
      "description": "Invoice INV-2026-001",
      "debitAccountId": "uuid",
      "debitAccountCode": "120",
      "debitAccountName": "Receivables",
      "creditAccountId": "uuid",
      "creditAccountCode": "600",
      "creditAccountName": "Revenue",
      "amount": "120000.0000",
      "currencyCode": "RSD",
      "exchangeRate": "1.000000",
      "baseAmount": "120000.0000",
      "referenceType": "invoice",
      "referenceId": "uuid",
      "locked": false,
      "reconciled": false,
      "createdBy": "uuid",
      "createdAt": "..."
    }
  ],
  "meta": { "total": 100, "page": 1, "perPage": 20, "totalPages": 5 }
}

GET /api/v1/transactions/:id

Full transaction detail including account type information.

POST /api/v1/transactions

Manual journal entry. Requires owner, admin, or accountant role. Debit and credit accounts must be different.

Request body:

{
  "transactionDate": "2026-02-01",
  "description": "Manual adjustment",
  "debitAccountId": "uuid",
  "creditAccountId": "uuid",
  "amount": 5000,
  "currencyCode": "RSD",
  "notes": "Correction entry"
}

Errors: 403 FORBIDDEN (viewer role), 422 VALIDATION_ERROR (same debit/credit account), 404 NOT_FOUND (accounts)

1.8 Reports (/reports)

Source: apps/api/src/routes/reports.ts, apps/api/src/services/report.service.ts

GET /api/v1/reports/dashboard

MTD metrics: cash balance, revenue, unpaid invoices, expenses, profit, monthly P&L (6 months), receivables aging, expenses by category.

GET /api/v1/reports/profit-loss

Query params: from (YYYY-MM-DD), to (YYYY-MM-DD)

Response 200:

{
  "period": { "from": "2026-01-01", "to": "2026-01-31" },
  "baseCurrency": "RSD",
  "revenue": { "total": "500000.0000", "accounts": [{ "accountCode": "600", "accountName": "Revenue", "amount": "500000.0000" }] },
  "expenses": { "total": "200000.0000", "accounts": [...] },
  "netProfit": "300000.0000"
}

GET /api/v1/reports/balance-sheet

Query params: date (YYYY-MM-DD, default: today)

Returns assets (current + fixed), liabilities (current + long-term), equity with account detail.

GET /api/v1/reports/cash-flow

Query params: from, to

Categorizes bank account transactions into operating, investing, and financing cash flows with opening/closing balance.

GET /api/v1/reports/vat

Query params: from, to

Returns output VAT (from invoices), input VAT (from expenses), net VAT, and reconciliation status.

GET /api/v1/reports/trial-balance

Query params: date (YYYY-MM-DD, default: today)

Returns all accounts with debit total, credit total, balance, and whether total debits equal total credits.

GET /api/v1/reports/general-ledger

Query params: accountId (optional), from, to

Returns accounts with individual transaction entries sorted by date, showing running debit/credit/counter-account.

1.9 Banking (/bank-accounts)

Source: apps/api/src/routes/banking.ts, apps/api/src/services/banking.service.ts

GET /api/v1/bank-accounts

List all bank accounts with balances.

GET /api/v1/bank-accounts/:id

Single bank account with recent transactions.

POST /api/v1/bank-accounts

Request body:

{
  "bankName": "UniCredit Banka",
  "accountNumber": "170-123456789-01",
  "iban": "RS35170006310000014243",
  "currencyCode": "RSD",
  "accountId": "uuid"
}

GET /api/v1/bank-accounts/:id/transactions

Query params: fromDate, toDate, reconciled (boolean), page, perPage

POST /api/v1/bank-accounts/:id/import

Import CSV bank statement. Request body: { "csvContent": "Date,Amount,..." }

Response:

{ "imported": 45, "duplicates": 3, "errors": 0 }

POST /api/v1/bank-accounts/:id/reconcile

Request body:

{
  "bankTransactionId": "uuid",
  "transactionId": "uuid"
}

1.10 Settings

Source: apps/api/src/routes/settings.ts, apps/api/src/services/settings.service.ts

GET /api/v1/organization

PUT /api/v1/organization

Requires owner or admin role.

Request body:

{
  "name": "Updated Name DOO",
  "registrationNumber": "12345678",
  "vatNumber": "123456789",
  "language": "sr"
}

GET /api/v1/users

Requires owner or admin role. Returns all users in the organization.

POST /api/v1/users/invite

Request body:

{ "email": "[email protected]", "fullName": "Jana Jović", "role": "accountant" }

PUT /api/v1/users/:id/role

Requires owner role only.

Request body:

{ "role": "admin" }

DELETE /api/v1/users/:id

Requires owner role. Cannot delete self.

GET /api/v1/currencies

List all active currencies with code, name, symbol, decimal places.

GET /api/v1/exchange-rates

Query params: baseCurrency, targetCurrency, date

GET /api/v1/settings/tax-rates

Get org-level tax rate overrides.

PUT /api/v1/settings/tax-rates

Requires owner or admin.

2. Database Schema Documentation

Source: packages/database/prisma/schema.prisma Database: PostgreSQL 15 ORM: Prisma

2.1 Entity Relationship Diagram

erDiagram
    Organization {
        UUID id PK
        VARCHAR(255) name
        VARCHAR(50) registrationNumber
        VARCHAR(50) vatNumber
        CHAR(3) baseCurrency "default: EUR"
        CHAR(2) country
        CHAR(2) language "default: sr"
        DATE fiscalYearStart
        TIMESTAMP createdAt
        TIMESTAMP updatedAt
    }

    User {
        UUID id PK
        UUID organizationId FK
        VARCHAR(255) email UK
        VARCHAR(255) passwordHash
        VARCHAR(255) fullName
        ENUM role "owner|admin|accountant|viewer"
        BOOLEAN twoFactorEnabled
        VARCHAR(255) twoFactorSecret
        TIMESTAMP lastLoginAt
        TIMESTAMP createdAt
        TIMESTAMP updatedAt
    }

    AccountType {
        INT id PK "autoincrement"
        VARCHAR(50) name UK
        ENUM normalBalance "debit|credit"
        TIMESTAMP createdAt
    }

    Account {
        UUID id PK
        UUID organizationId FK
        VARCHAR(10) code
        VARCHAR(255) name
        INT accountTypeId FK
        CHAR(3) currencyCode
        UUID parentAccountId FK "nullable, self-reference"
        BOOLEAN isActive
        TIMESTAMP createdAt
        TIMESTAMP updatedAt
    }

    Contact {
        UUID id PK
        UUID organizationId FK
        ENUM type "customer|vendor|both"
        VARCHAR(255) name
        VARCHAR(255) email
        VARCHAR(50) phone
        VARCHAR(50) registrationNumber
        VARCHAR(50) vatNumber
        VARCHAR(255) addressLine1
        VARCHAR(255) addressLine2
        VARCHAR(100) city
        VARCHAR(20) postalCode
        CHAR(2) country
        CHAR(3) currencyCode
        INT paymentTerms "default: 30 days"
        TEXT notes
        BOOLEAN isActive
        TIMESTAMP createdAt
        TIMESTAMP updatedAt
    }

    Invoice {
        UUID id PK
        UUID organizationId FK
        UUID customerId FK
        VARCHAR(50) invoiceNumber UK
        DATE invoiceDate
        DATE dueDate
        CHAR(3) currencyCode
        DECIMAL(12_6) exchangeRate
        DECIMAL(19_4) subtotal
        DECIMAL(19_4) taxAmount
        DECIMAL(19_4) discountAmount
        DECIMAL(19_4) totalAmount
        DECIMAL(19_4) baseAmount
        ENUM status "draft|sent|viewed|paid|overdue|cancelled"
        TIMESTAMP sentAt
        TIMESTAMP viewedAt
        TIMESTAMP paidAt
        TEXT notes
        TEXT terms
        VARCHAR(500) pdfUrl
        UUID createdBy FK
        TIMESTAMP createdAt
        TIMESTAMP updatedAt
    }

    InvoiceItem {
        UUID id PK
        UUID invoiceId FK
        INT lineNumber
        VARCHAR(500) description
        DECIMAL(10_2) quantity
        DECIMAL(19_4) unitPrice
        DECIMAL(5_2) taxRate
        DECIMAL(19_4) lineTotal
        UUID accountId FK "nullable"
        TIMESTAMP createdAt
    }

    Expense {
        UUID id PK
        UUID organizationId FK
        UUID vendorId FK "nullable"
        VARCHAR(50) expenseNumber UK
        DATE expenseDate
        CHAR(3) currencyCode
        DECIMAL(12_6) exchangeRate
        DECIMAL(19_4) amount
        DECIMAL(19_4) baseAmount
        DECIMAL(19_4) taxAmount
        VARCHAR(100) category
        VARCHAR(50) paymentMethod
        UUID accountId FK "nullable"
        TEXT description
        VARCHAR(500) receiptUrl
        ENUM status "pending|approved|paid|rejected"
        UUID approvedBy FK "nullable"
        TIMESTAMP approvedAt
        TIMESTAMP paidAt
        UUID createdBy FK
        TIMESTAMP createdAt
        TIMESTAMP updatedAt
    }

    Transaction {
        UUID id PK
        UUID organizationId FK
        DATE transactionDate
        VARCHAR(255) description
        UUID debitAccountId FK
        UUID creditAccountId FK
        DECIMAL(19_4) amount
        CHAR(3) currencyCode
        DECIMAL(12_6) exchangeRate
        DECIMAL(19_4) baseAmount
        VARCHAR(50) referenceType "invoice|expense|payment|manual"
        UUID referenceId "nullable"
        BOOLEAN locked "default: false"
        TIMESTAMP lockedAt
        BOOLEAN reconciled "default: false"
        TIMESTAMP reconciledAt
        TEXT notes
        UUID createdBy FK "nullable"
        TIMESTAMP createdAt
    }

    BankAccount {
        UUID id PK
        UUID organizationId FK
        UUID accountId FK
        VARCHAR(255) bankName
        VARCHAR(50) accountNumber
        VARCHAR(50) iban
        CHAR(3) currencyCode
        DECIMAL(19_4) currentBalance
        BOOLEAN isActive
        TIMESTAMP createdAt
        TIMESTAMP updatedAt
    }

    BankTransaction {
        UUID id PK
        UUID bankAccountId FK
        DATE transactionDate
        DECIMAL(19_4) amount
        VARCHAR(500) description
        VARCHAR(255) reference
        BOOLEAN reconciled
        UUID matchedTransactionId "nullable"
        TIMESTAMP createdAt
    }

    Currency {
        CHAR(3) code PK
        VARCHAR(100) name
        VARCHAR(10) symbol
        SMALLINT decimalPlaces "default: 2"
        BOOLEAN isActive
        TIMESTAMP createdAt
    }

    ExchangeRate {
        UUID id PK
        CHAR(3) baseCurrency FK
        CHAR(3) targetCurrency FK
        DECIMAL(12_6) rate
        DATE effectiveDate
        VARCHAR(50) source
        TIMESTAMP lastUpdated
    }

    LoggedAction {
        BIGINT eventId PK "autoincrement"
        TEXT schemaName
        TEXT tableName
        UUID userId FK "nullable"
        TIMESTAMP actionTimestamp
        ENUM action "INSERT|UPDATE|DELETE"
        JSONB rowData "full row snapshot"
        JSONB changedFields "diff for UPDATE"
        TEXT queryText
        INET clientIp
        TEXT applicationName "default: bilko-api"
    }

    SchemaVersion {
        VARCHAR(20) version PK
        TIMESTAMP appliedAt
        TEXT description
    }

    Organization ||--o{ User : has
    Organization ||--o{ Account : owns
    Organization ||--o{ Contact : owns
    Organization ||--o{ Invoice : owns
    Organization ||--o{ Expense : owns
    Organization ||--o{ Transaction : owns
    Organization ||--o{ BankAccount : owns
    AccountType ||--o{ Account : classifies
    Account ||--o{ Account : "parent-child"
    Contact ||--o{ Invoice : "billed to"
    Contact ||--o{ Expense : "billed from"
    Invoice ||--o{ InvoiceItem : contains
    Account ||--o{ InvoiceItem : "revenue account"
    Account ||--o{ Expense : "expense account"
    Account ||--o{ BankAccount : links
    Account ||--o{ Transaction : "debit side"
    Account ||--o{ Transaction : "credit side"
    BankAccount ||--o{ BankTransaction : holds
    Currency ||--o{ ExchangeRate : "base"
    Currency ||--o{ ExchangeRate : "target"
    User ||--o{ LoggedAction : audits

2.2 Key Indexes

Table Index Columns Purpose
users idx_users_organization organizationId User lookup by org
users idx_users_email email Login lookup
accounts idx_accounts_organization organizationId List accounts by org
accounts Unique organizationId, code Prevent duplicate account codes
invoices idx_invoices_organization organizationId List invoices by org
invoices idx_invoices_status status Filter by status
invoices idx_invoices_due_date dueDate Overdue detection
invoices idx_invoices_org_status_date organizationId, status, invoiceDate Complex report queries
transactions idx_transactions_org_date organizationId, transactionDate Date range queries
transactions idx_transactions_reference referenceType, referenceId Find transactions for an invoice/expense
exchange_rates idx_exchange_rates_pair baseCurrency, targetCurrency Currency pair lookup
exchange_rates Unique baseCurrency, targetCurrency, effectiveDate One rate per pair per day
logged_actions idx_logged_actions_timestamp actionTimestamp Audit log queries by time

3. Service Layer Design

All services follow the same pattern:

  • Constructor receives PrismaClient (or use singleton prisma from lib/prisma.ts)
  • All methods receive organizationId as first parameter
  • Return plain objects (not Prisma model instances) for clean API layer separation
  • Use Prisma transactions (prisma.$transaction()) for multi-step operations
  • Throw errors from utils/errors.ts for consistent HTTP responses

3.1 InvoiceService

File: apps/api/src/services/invoice.service.ts

Method Description
listInvoices(orgId, params) Paginated list with filters
getInvoice(orgId, id) Single invoice with items
createInvoice(orgId, userId, data) Create draft, calculate amounts, lock exchange rate
updateInvoice(orgId, id, data) Update draft only, recalculate if items changed
changeInvoiceStatus(orgId, id, data) Dispatches to sendInvoice(), markInvoicePaid(), cancelInvoice()
deleteInvoice(orgId, id) Delete draft only
generateInvoiceNumber(orgId) INV-YYYY-NNN sequential
getExchangeRate(from, to, date) DB lookup, falls back to 1.0 with warning
sendInvoice(invoice) Prisma tx: create DR Receivable/CR Revenue + update status
markInvoicePaid(invoice, paidAt) Prisma tx: create DR Bank/CR Receivable + update status

3.2 ExpenseService

File: apps/api/src/services/expense.service.ts

Method Description
listExpenses(orgId, params) Paginated list with filters
getExpense(orgId, id) Single expense
createExpense(orgId, userId, data) Create pending, lock exchange rate
updateExpense(orgId, id, data) Update pending only
approveExpense(orgId, id, userId) Prisma tx: create DR Expense/CR Payable + update status
payExpense(orgId, id) Prisma tx: create DR Payable/CR Bank + update status
deleteExpense(orgId, id) Delete pending only

3.3 ContactService

File: apps/api/src/services/contact.service.ts

Method Description
listContacts(orgId, params) Paginated list with type filter
getContact(orgId, id) Single contact
createContact(orgId, data) Create contact
updateContact(orgId, id, data) Update contact
deleteContact(orgId, id) Soft delete (isActive = false)

3.4 AccountService

File: apps/api/src/services/account.service.ts

Method Description
listAccounts(orgId, params) List with optional balance calculation
createAccount(orgId, data) Create account (checks code uniqueness)
updateAccount(orgId, id, data) Update account metadata

3.5 ReportService

File: apps/api/src/services/report.service.ts

Method Description
getDashboard(orgId) Aggregate MTD metrics
getProfitLoss(orgId, query) Revenue vs expense by account, net profit
getBalanceSheet(orgId, query) Assets, liabilities, equity as of date
getCashFlow(orgId, query) Operating/investing/financing cash flows
getVATReport(orgId, query) Output VAT (invoices) vs input VAT (expenses), net
getTrialBalance(orgId, query) All accounts with debit/credit totals, balanced check
getGeneralLedger(orgId, query) Per-account transaction history

3.6 BankingService

File: apps/api/src/services/banking.service.ts

Method Description
listBankAccounts(orgId) List all active bank accounts
getBankAccount(orgId, id) Single account with recent transactions
createBankAccount(orgId, data) Create bank account linked to GL account
listBankTransactions(orgId, bankAccountId, params) Paginated bank transactions
importBankStatement(orgId, bankAccountId, csvContent) Parse CSV, detect duplicates, insert
reconcileTransaction(orgId, bankAccountId, body) Match bank transaction to GL transaction

3.7 SettingsService

File: apps/api/src/services/settings.service.ts

Method Description
getOrganization(orgId) Organization details
updateOrganization(orgId, data) Update organization metadata
listUsers(orgId, params) List users in org
inviteUser(orgId, data) Create user with temporary password
changeUserRole(orgId, userId, requesterId, data) Change role (cannot demote self)
deleteUser(orgId, userId, requesterId) Remove user (cannot delete self)
listCurrencies() All active currencies
getExchangeRate(params) Get rate for currency pair on date
getTaxRates(orgId) Get org tax rate config
updateTaxRates(orgId, data) Update tax rate config

4. Middleware Stack

File: apps/api/src/app.ts

Order is critical. Each middleware passes control to next() or sends error response.

Request
   │
   ▼
1. helmet()              — Sets security headers (CSP, HSTS, X-Frame-Options: deny, noSniff)
   │
   ▼
2. cors()                — Validates Origin header against whitelist [bilko.io, localhost:3000]
   │                       credentials: true (allows cookies)
   ▼
3. express.json()        — Parses request body as JSON (limit: 10mb)
   │
   ▼
4. express.urlencoded()  — Parses URL-encoded bodies (limit: 10mb)
   │
   ▼
5. cookieParser()        — Parses cookie header, makes cookies accessible via req.cookies
   │
   ▼
6. apiLimiter            — Rate limit: 100 req per 15 min per IP (applied to /api/v1/*)
   │   authLimiter       — Stricter rate limit on /auth/login and /auth/register
   ▼
7. routes                — Mounts all route modules at /api/v1
   │
   ├── authGuard()       — Verifies JWT Bearer token, attaches req.user
   │                       Source: apps/api/src/middleware/auth.ts
   │
   ├── organizationScope() — Validates req.user.organizationId (currently no-op, used as anchor)
   │                         Source: apps/api/src/middleware/org-scope.ts
   │
   ├── validate(schema)  — Validates req.body or req.query against Zod schema
   │                       Source: apps/api/src/middleware/validate.ts
   │
   └── routeHandler      — Business logic (calls service layer)
   │
   ▼
8. errorHandler()        — Centralized error handler (MUST be last)
                           Source: apps/api/src/middleware/error-handler.ts
                           Translates AppError → HTTP status + JSON

Error response format:

{
  "error": "Invoice not found",
  "code": "NOT_FOUND",
  "details": {}
}

HTTP status codes used:

  • 400 — Validation error, bad request
  • 401 — Missing token, expired token, invalid credentials
  • 403 — Insufficient permissions (role check)
  • 404 — Resource not found
  • 409 — Duplicate (unique constraint)
  • 422 — Unprocessable entity (e.g., same debit/credit account)
  • 429 — Rate limit exceeded
  • 500 — Unhandled server error

5. Double-Entry Bookkeeping Implementation

Core library: packages/core/src/accounting/index.ts Prisma model: Transaction in packages/database/prisma/schema.prisma

5.1 Fundamental Rule

Every financial event creates exactly one Transaction record with:

  • debitAccountId — account to debit
  • creditAccountId — account to credit
  • amount — must be equal for both sides (enforced by model design, not DB constraint)
  • currencyCode + exchangeRate + baseAmount — for multi-currency

5.2 validateDoubleEntry() (core engine)

// packages/core/src/accounting/index.ts
export function validateDoubleEntry(lines: JournalEntryLine[]): boolean {
  // Returns false if: < 2 lines, negative amounts, unbalanced
  let totalDebits = new Decimal(0);
  let totalCredits = new Decimal(0);
  for (const line of lines) {
    const amount = new Decimal(line.amount);
    if (amount.lte(0)) return false;false
    if (line.side === 'debit') totalDebits = totalDebits.plus(amount);
    else totalCredits = totalCredits.plus(amount);
  }
  return totalDebits.eq(totalCredits);
}

5.3 Transaction Creation Patterns

Invoice sent (DR Receivable / CR Revenue):

DR  Accounts Receivable (code: 12x)   +120,000 RSD
    CR  Revenue (code: 6xx)                       +120,000 RSD

Payment received (DR Bank / CR Receivable):

DR  Bank Account (code: 10x)          +120,000 RSD
    CR  Accounts Receivable (code: 12x)            +120,000 RSD

Expense approved (DR Expense / CR Payable):

DR  Expense Account (code: 5xx)       +5,000 RSD
    CR  Accounts Payable (code: 22x)               +5,000 RSD

Expense paid (DR Payable / CR Bank):

DR  Accounts Payable (code: 22x)      +5,000 RSD
    CR  Bank Account (code: 10x)                    +5,000 RSD

5.4 Account Lookup Strategy

Services find accounts by account type ID + code prefix:

  • accountTypeId: 1 = Asset
  • accountTypeId: 2 = Liability
  • accountTypeId: 3 = Equity
  • accountTypeId: 4 = Revenue
  • accountTypeId: 5 = Expense

Code prefixes (Balkan chart of accounts):

  • 10x = Bank/Cash accounts
  • 12x = Accounts Receivable
  • 22x = Accounts Payable
  • 5xx = Expense accounts
  • 6xx = Revenue accounts

5.5 Trial Balance

// packages/core/src/accounting/index.ts
export function calculateTrialBalance(transactions: JournalEntry[]): TrialBalance {
  // Groups by accountNumber, sums debits and credits
  // Returns: { rows[], totalDebits, totalCredits, isBalanced }
  // isBalanced = totalDebits.eq(totalCredits)
}

6. Tax Calculation Logic Per Country

Core module: packages/core/src/tax/index.ts Country modules: packages/country-{rs|ba|hr}/src/tax/index.ts

6.1 Serbia (RS)

File: packages/country-rs/src/tax/index.ts

Rate Value Applies To
Standard 20% Most taxable supplies
Reduced 10% Basic food, medicine, newspapers, public transport, utilities
Zero/Exempt 0% Exports, international transport, financial services 
export const serbianVATRates = {
  standard: '20',
  reduced: '10',
  zero: '0',
  exempt: '0',
}

// VAT registration: mandatory above 8M RSD annual revenue
export const SERBIAN_VAT_THRESHOLD = '8000000';
// Pausal (simplified) regime: below 6M RSD
export const SERBIAN_PAUSAL_THRESHOLD = '6000000';
// Corporate income tax
export const SERBIAN_CIT_RATE = '15'; // flat 15%

Key function:

export function calculateSerbianPDV(amount: MonetaryAmount, rate = 'standard'): string {
  // Returns: net.times(rateDecimal).dividedBy(100).toFixed(2)
}

6.2 Bosnia & Herzegovina (BA)

File: packages/country-ba/src/tax/index.ts

Rate Value Applies To
Standard 17% All taxable supplies (single rate, no reduced)
Zero 0% Exports 
export const bosnianVATRates = { standard: '17', zero: '0' }
// Registration threshold: 100,000 BAM
export const BIH_VAT_THRESHOLD = '100000';
// CIT: 10% for both FBiH and RS entities
export const BIH_CIT_RATES = { fbih: '10', rs: '10' }
// WHT: FBiH dividends 5%, RS dividends 10%
export const BIH_WHT_RATES = { fbih: { dividends: '5', interest: '10' }, rs: { dividends: '10', ... } }

6.3 Croatia (HR)

File: packages/country-hr/src/tax/index.ts

Rate Value Applies To
Standard 25% Most taxable supplies
Reduced 13% Food products, accommodation, utilities
Super-reduced 5% Books, medicines, newspapers
Zero 0% Intra-EU transport, international transport 
export const croatianVATRates = { standard: '25', reduced: '13', superReduced: '5', zero: '0' }
// Registration threshold: 60,000 EUR (aligned with EU 2025)
export const CROATIAN_VAT_THRESHOLD = '60000';
// CIT: progressive — 10% if revenue < 1M EUR, 18% if >= 1M EUR
export const CROATIAN_CIT_RATES = { small: '10', standard: '18', threshold: '1000000' }

6.4 Generic VAT Calculation (Core Engine)

// packages/core/src/tax/index.ts
export function calculateVAT(amount: MonetaryAmount, rate: MonetaryAmount): VATResult {
  const base = new Decimal(amount);       // net amount
  const vatRate = new Decimal(rate);
  const tax = base.times(vatRate).dividedBy(100);
  const total = base.plus(tax);
  return {
    base: new Decimal(base.toFixed(4)),
    tax: new Decimal(tax.toFixed(4)),
    total: new Decimal(total.toFixed(4)),
  };
}

export function calculateNetFromGross(grossAmount: MonetaryAmount, vatRate: MonetaryAmount): VATResult {
  // Reverse VAT: gross / (1 + rate/100)
  const divisor = new Decimal(100).plus(new Decimal(vatRate)).dividedBy(100);
  const base = new Decimal(grossAmount).dividedBy(divisor);
  ...
}

7. Invoice Lifecycle

7.1 Status Machine

draft ──[send]──► sent ──[mark-paid]──► paid
  │                 │
  │            [cancel]
  │                 │
  └────[cancel]──► cancelled
                sent ──[overdue cron]──► overdue ──[mark-paid]──► paid
                viewed ──[mark-paid]──► paid

7.2 Numbering

Invoice numbers are generated sequentially per organization per year: INV-YYYY-NNN (e.g., INV-2026-001). The service queries the last invoice number with the current year prefix and increments.

private async generateInvoiceNumber(organizationId: string): Promise<string> {
  const year = new Date().getFullYear();
  const prefix = `INV-${year}-`;
  const lastInvoice = await prisma.invoice.findFirst({
    where: { organizationId, invoiceNumber: { startsWith: prefix } },
    orderBy: { invoiceNumber: 'desc' },
  });
  const nextNumber = lastInvoice ? parseInt(lastInvoice.invoiceNumber.split('-')[2]) + 1 : 1;
  return `${prefix}${String(nextNumber).padStart(3, '0')}`;
}

7.3 Amount Calculation

On create/update:

  1. For each line item: lineTotal = quantity × unitPrice
  2. taxAmount per line: lineTotal × taxRate / 100
  3. subtotal = Σ lineTotals
  4. taxAmount = Σ lineTax amounts
  5. totalAmount = subtotal + taxAmount
  6. baseAmount = totalAmount × exchangeRate

All using Decimal.js — never JavaScript number.

8. Bank Import Flow

Source: packages/core/src/bank-import/index.ts

8.1 CSV Format

Date,Amount,Currency,Direction,Counterparty,Reference,Description
2026-02-01,5000.00,RSD,inbound,Acme Client,INV-2026-001,Invoice payment

Supported date formats: YYYY-MM-DD, DD.MM.YYYY, DD/MM/YYYY

8.2 Import Process

POST /api/v1/bank-accounts/:id/import
  │
  ├── parseCSV(csvContent) → BankTransaction[]
  │     - Split by newline, skip header
  │     - Parse each field: date, amount, currency, direction, reference
  │     - Generate deterministic ID for dedup: hash(date|amount|currency|reference|lineIndex)
  │
  ├── detectDuplicates(existingTxs, importedTxs)
  │     - Fingerprint: YYYY-MM-DD|amount|currency|reference
  │     - Returns list of duplicate transactions
  │
  ├── Filter out duplicates
  │
  └── Insert new BankTransactions into database
        Returns: { imported: N, duplicates: M, errors: K }

8.3 Reconciliation

Manual reconciliation links a BankTransaction to a Transaction (GL entry):

POST /api/v1/bank-accounts/:id/reconcile
  body: { bankTransactionId, transactionId }
  │
  ├── Verify both belong to organization
  ├── Set BankTransaction.reconciled = true
  ├── Set BankTransaction.matchedTransactionId = transactionId
  └── Set Transaction.reconciled = true

9. Core Engine Modules

Package: @bilko/core (packages/core/src/)

Module File Purpose
accounting src/accounting/index.ts validateDoubleEntry, createJournalEntry, calculateTrialBalance
tax src/tax/index.ts calculateVAT, calculateNetFromGross, getVATRates, calculateCIT
multi-currency src/multi-currency/index.ts convertCurrency, lockExchangeRate, calculateForexGainLoss
bank-import src/bank-import/index.ts parseCSV, detectDuplicates
invoicing src/invoicing/index.ts Invoice computation helpers
chart-of-accounts src/chart-of-accounts/index.ts Chart structure definitions
reporting src/reporting/index.ts Report calculation utilities

Key constraint: MonetaryAmount = string | Decimal — JavaScript number is never used for monetary values anywhere in the core engine.

10. Cross-Reference Notes (Schema Verification 2026-02-23)

This document was cross-checked against the actual codebase on 2026-02-23. Notes:

10.1 Implementation Status

Layer Status Notes
packages/database/prisma/schema.prisma Implemented — verified 15 models, all types and indexes match this LLD
apps/api/ Not yet implemented Sections 1–3 are target design specs, not live code
apps/web/ Implemented with mock data All pages exist; data sourced from lib/mock-data.ts until API is ready
packages/core/ Partially implemented Module structure matches Section 9; some stubs may be incomplete

10.2 Schema Discrepancies Found

Location LLD Says Actual Schema Action Required
LoggedAction.applicationName Default: "bilko-api" Default: "fiken-clone-api" (legacy project name) Fix before first deploy — update default in schema migration
Invoice.invoiceNumber Described as globally UNIQUE @@unique([organizationId, invoiceNumber]) composite No fix needed — composite is correct; LLD description imprecise
Expense.expenseNumber Described as globally UNIQUE @@unique([organizationId, expenseNumber]) composite No fix needed — composite is correct
BankTransaction No currencyCode field noted No currencyCode in schema Verify if currency tracking needed for bank transactions; may need migration

10.3 Cross-References

Topic Document
Hosting decision (Vercel + Railway, not AWS) docs/architecture/ADR.md — ADR-010
Database schema detailed spec docs/architecture/DATABASE-SCHEMA-DOCUMENT.md
API endpoint specification (OpenAPI) docs/architecture/API-SPECIFICATION.md
@bilko/core module design docs/architecture/MODULE-DESIGN.md
Data flow & retention policy docs/architecture/DATA-FLOW.md
External integrations (SEF, eRačun, SendGrid) docs/architecture/INTEGRATION-DESIGN.md
Back to top