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Lessons Learned

Lessons Learned: {{PROJECT_NAME}}

Project: {{PROJECT_NAME}} Version: {{VERSION}} Date: {{DATE}} Author: {{AUTHOR}} Status: Draft | In Review | Approved Reviewers: {{REVIEWERS}}

Document History

Version Date Author Changes
0.1 {{DATE}} {{AUTHOR}} Initial draft

1. Session Metadata

Field Value
Session Type Sprint Retrospective / Phase Review / Post-Mortem / Project Close
Project {{PROJECT_NAME}}
Phase / Sprint {{PHASE_OR_SPRINT}}
Period Covered {{START_DATE}} – {{END_DATE}}
Facilitator {{NAME}}
Participants {{LIST_OF_PARTICIPANTS}}
Date of Session {{DATE}}
Duration {{DURATION}}

2. What Went Well (Keep Doing)

# What Went Well Why It Worked How to Preserve Category
KD-01 {{DESCRIPTION}} {{ROOT_CAUSE_OF_SUCCESS}} {{PROCESS/RULE/HABIT}} Process / Technical / Communication / Tools
KD-02
KD-03
KD-04
KD-05

Highlights

KD-01 Detail: {{EXTENDED_NARRATIVE_OF_WHAT_WORKED_AND_WHY}}

3. What Didn't Go Well (Stop Doing)

# What Didn't Work Root Cause Impact (1-10) Action Item Owner Deadline
SD-01 {{DESCRIPTION}} {{ROOT_CAUSE}} {{IMPACT}} {{SPECIFIC_ACTION}} {{OWNER}} {{DATE}}
SD-02
SD-03
SD-04

Root Cause Analysis — Deep Dives

SD-{{XX}}: {{ISSUE_TITLE}}

Problem: {{CLEAR_PROBLEM_STATEMENT}}

5 Whys:

  1. Why did this happen? → {{ANSWER_1}}
  2. Why did {{ANSWER_1}} happen? → {{ANSWER_2}}
  3. Why did {{ANSWER_2}} happen? → {{ANSWER_3}}
  4. Why did {{ANSWER_3}} happen? → {{ANSWER_4}}
  5. Why did {{ANSWER_4}} happen? → {{ROOT_CAUSE}}

Root Cause: {{DEFINITIVE_ROOT_CAUSE}} Systemic Fix: {{HOOK/TOOL/RULE/PROCESS_CHANGE}} Ljestvica Fikseva (ZAKON #1): Hook > Tool > Rule > CLAUDE.md > Memory

4. What to Try Next (Start Doing)

# What to Try Expected Benefit Hypothesis Success Metric Trial Period
ST-01 {{NEW_PRACTICE}} {{EXPECTED_BENEFIT}} If we do {{X}}, then {{Y}} will improve by {{Z}}% {{MEASURABLE_METRIC}} {{SPRINT_COUNT}} sprints
ST-02
ST-03

5. Key Findings by Category

5.1 Technical Findings

# Finding Impact Recommendation
TF-01 {{TECHNICAL_FINDING}} {{HIGH/MEDIUM/LOW}} {{RECOMMENDATION}}
TF-02

Technical Patterns Observed:

  • {{PATTERN_1}} — {{IMPLICATION_AND_RECOMMENDATION}}
  • {{PATTERN_2}}

5.2 Process Findings

# Finding Root Cause Recommendation
PF-01 {{PROCESS_FINDING}} {{ROOT_CAUSE}} {{RECOMMENDATION}}
PF-02

Process Patterns Observed:

  • {{PATTERN}}

5.3 Communication Findings

# Finding Stakeholder Impact Recommendation
CF-01 {{COMMUNICATION_FINDING}} {{IMPACT}} {{RECOMMENDATION}}
CF-02

5.4 Tools & Infrastructure Findings

# Finding Impact Recommendation
IF-01 {{TOOLING_FINDING}} {{IMPACT}} {{RECOMMENDATION}}
IF-02

5.5 Team & Collaboration Findings

# Finding Impact Recommendation
TM-01 {{TEAM_FINDING}} {{IMPACT}} {{RECOMMENDATION}}

6. Action Items

# Action Item Category Owner Sprint / Deadline Priority Status
AI-01 {{SPECIFIC_ACTIONABLE_ITEM}} Process / Technical / Communication / Tools {{OWNER}} Sprint {{X}} P1/P2/P3 Open
AI-02
AI-03
AI-04
AI-05

Action Item Review: At the START of next sprint planning, PM reviews status of all open action items. Incomplete P1 items are escalated to John.

7. Metrics Comparison — Planned vs. Actual

7.1 Timeline

Milestone Planned Actual Variance Root Cause (if significant)
Requirements Complete {{DATE}} {{DATE}} {{+/- DAYS}} {{ROOT_CAUSE}}
Design Complete
MVP Release
UAT Complete
Launch

Timeline Accuracy: {{ACTUAL_DURATION}} vs. planned {{PLANNED_DURATION}} ({{VARIANCE_PCT}}% {{over/under}})

7.2 Budget

Category Planned (NOK) Actual (NOK) Variance Notes
Development {{AMOUNT}} {{AMOUNT}} {{+/-}}
Design
Infrastructure
Testing
Total {{TOTAL}} {{TOTAL}} {{+/-}}

Budget Accuracy: {{ACTUAL}} vs. planned {{PLANNED}} ({{VARIANCE_PCT}}% {{over/under}})

7.3 Quality

Metric Target Actual Status
Test coverage ≥ 80% {{PCT}}% {{✅/⚠️/❌}}
Critical bugs at launch 0 {{COUNT}} {{✅/⚠️/❌}}
Post-launch bugs (30 days) < 5 {{COUNT}} {{✅/⚠️/❌}}
Lighthouse performance score ≥ 90 {{SCORE}} {{✅/⚠️/❌}}
Accessibility (WCAG AA violations) 0 {{COUNT}} {{✅/⚠️/❌}}

7.4 Velocity & Estimation

Sprint Estimated Points Completed Points Accuracy
Sprint 1 {{ESTIMATE}} {{ACTUAL}} {{PCT}}%
Sprint 2
Sprint 3
Average {{AVG_PCT}}%

Estimation Accuracy Notes: {{PATTERNS_IN_OVER_UNDER_ESTIMATION}}

8. Recommendations for Future Projects

# Recommendation Category Confidence Applicable When
REC-01 {{RECOMMENDATION}} Technical / Process / Communication High / Medium {{WHEN_TO_APPLY}}
REC-02
REC-03
REC-04
REC-05

Top 3 Most Important Learnings

  1. {{LEARNING_1_TITLE}}: {{EXPLANATION_AND_RECOMMENDATION}}

  2. {{LEARNING_2_TITLE}}: {{EXPLANATION_AND_RECOMMENDATION}}

  3. {{LEARNING_3_TITLE}}: {{EXPLANATION_AND_RECOMMENDATION}}

9. Knowledge Base Contribution

Finding Contribution Type Target System Status Owner
{{FINDING}} New rule / Updated tool / New hook / HiveMind entry / CLAUDE.md update {{SYSTEM}} Open / Done {{OWNER}}

HiveMind entries added:

  • node ~/system/agents/hivemind/hivemind.js post "{{KEY_LEARNING}}" (run this)

Rules updated:

  • ~/system/rules/{{RULE_FILE}} — {{WHAT_WAS_ADDED}}

Memory updated:

  • ~/.claude/projects/-Users-makinja/memory/{{MEMORY_FILE}} — {{WHAT_WAS_ADDED}}

Approval

Role Name Date Signature
Author
Reviewer
Project Manager
AI Director (John)
Team (retrospective agreement)
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