Business Requirements Document (BRD) Business Requirements Document (BRD): {{PROJECT_NAME}} Project: {{PROJECT_NAME}} Version: {{VERSION}} Date: {{DATE}} Author: {{AUTHOR}} Status: Draft | In Review | Approved Reviewers: {{REVIEWERS}} Document History Version Date Author Changes 0.1 {{DATE}} {{AUTHOR}} Initial draft 1. Executive Summary Project Overview: {{EXECUTIVE_SUMMARY_PARAGRAPH}} Business Problem: {{PROBLEM_SUMMARY_1_SENTENCE}} Proposed Solution: {{SOLUTION_SUMMARY_1_SENTENCE}} Expected Outcomes: {{OUTCOME_1}} {{OUTCOME_2}} {{OUTCOME_3}} Investment: {{BUDGET_RANGE}} NOK | Timeline: {{DURATION}} | Priority: {{HIGH/MEDIUM/LOW}} 2. Business Objectives & Goals ID Objective Description Target Timeframe BO-01 {{OBJECTIVE_TITLE}} {{DETAILED_DESCRIPTION}} {{MEASURABLE_TARGET}} {{DATE/TIMEFRAME}} BO-02 BO-03 BO-04 Alignment to Strategic Goals: This project supports the following organizational priorities: {{STRATEGIC_GOAL_1}}: {{HOW_THIS_PROJECT_SUPPORTS_IT}} {{STRATEGIC_GOAL_2}}: {{HOW_THIS_PROJECT_SUPPORTS_IT}} 3. Current State Analysis (AS-IS) 3.1 Current Process Overview {{CURRENT_PROCESS_DESCRIPTION}} 3.2 AS-IS Process Flow flowchart LR A([Start]) --> B[{{STEP_1}}] B --> C{{{DECISION_POINT}}} C -->|Yes| D[{{STEP_2A}}] C -->|No| E[{{STEP_2B}}] D --> F[{{STEP_3}}] E --> F F --> G([End]) 3.3 Current Systems & Tools System / Tool Purpose Users Limitations {{SYSTEM_NAME}} {{PURPOSE}} {{USER_COUNT/TYPE}} {{LIMITATIONS}} Manual process {{WHAT_IS_MANUAL}} {{WHO}} Time-consuming, error-prone 3.4 Current State Pain Points # Pain Point Category Affected Users Business Impact Severity PP-01 {{PAIN_POINT}} Process / Technology / Data {{USERS}} {{IMPACT}} High/Med/Low PP-02 PP-03 3.5 Current State Metrics (Baseline) Metric Current Value Source Notes {{METRIC}} {{VALUE}} {{HOW_MEASURED}} {{CONTEXT}} Process cycle time {{VALUE}} Observation / timing Time from start to finish Error rate {{VALUE}}% Issue logs Manual error rate User satisfaction {{VALUE}}/10 Survey Last measured {{DATE}} 4. Future State Vision (TO-BE) 4.1 Future State Description {{TO_BE_STATE_DESCRIPTION}} 4.2 TO-BE Process Flow flowchart LR A([Start]) --> B[{{NEW_STEP_1}}] B --> C[{{NEW_STEP_2_AUTOMATED}}] C --> D{{{DECISION_POINT_DATA_DRIVEN}}} D -->|Threshold met| E[{{NEW_OUTCOME_1}}] D -->|Threshold not met| F[{{NEW_OUTCOME_2}}] E --> G([End — Automated]) F --> G 4.3 Key Improvements Area AS-IS TO-BE Improvement {{AREA}} {{CURRENT}} {{FUTURE}} {{QUANTIFIED_IMPROVEMENT}} Cycle time {{VALUE}} {{VALUE}} {{X}}% faster Error rate {{VALUE}}% {{VALUE}}% {{X}}% reduction User experience {{RATING}} {{RATING}} Significant improvement 5. Market Analysis & Competitive Landscape 5.1 Market Context {{MARKET_CONTEXT_PARAGRAPH}} 5.2 Competitive Analysis Competitor Solution Type Key Features Pricing Our Advantage {{COMPETITOR}} Direct / Indirect {{FEATURES}} {{PRICING}} {{ADVANTAGE}} 5.3 Positioning Unique Value Proposition: {{VALUE_PROP}} Target Market: {{MARKET_SEGMENT}} Differentiators: {{DIFFERENTIATORS}} 6. Stakeholder Needs Analysis Stakeholder Group Primary Needs Secondary Needs Pain Points Addressed Priority {{STAKEHOLDER_1}} {{PRIMARY_NEEDS}} {{SECONDARY_NEEDS}} PP-01, PP-02 High {{STAKEHOLDER_2}} {{STAKEHOLDER_3}} 7. Business Requirements ID Requirement Description Priority Rationale Source BO Reference BR-001 {{REQUIREMENT_TITLE}} {{DETAILED_DESCRIPTION}} Must Have {{WHY_NEEDED}} {{STAKEHOLDER/INTERVIEW}} BO-01 BR-002 Must Have BR-003 Must Have BR-004 Should Have BR-005 Should Have BR-006 Could Have BR-007 Won't Have (this release) MoSCoW Definitions: Must Have — Essential for launch; system fails without it Should Have — High value; include unless significant constraints force exclusion Could Have — Nice to have; include only if time/budget allow Won't Have — Explicitly out of scope for this release (prevents scope creep) 8. Success Metrics & KPIs ID KPI Category Baseline Target Measurement Method Evaluation Date Owner KPI-01 {{KPI_NAME}} Revenue / Efficiency / Quality / UX {{BASELINE}} {{TARGET}} {{HOW_MEASURED}} {{DATE}} {{OWNER}} KPI-02 User adoption rate Adoption 0% {{TARGET}}% in 90 days Analytics 90 days post-launch PM KPI-03 Process cycle time Efficiency {{BASELINE}} {{TARGET}} System monitoring 30 days post-launch Tech Lead KPI-04 User satisfaction (CSAT) Quality {{BASELINE}} ≥ 8/10 Post-launch survey 60 days post-launch PM KPI-05 System uptime Reliability N/A ≥ 99.5% Monitoring Ongoing DevOps 9. Business Rules & Constraints 9.1 Business Rules ID Rule Category Source Enforced By RUL-01 {{RULE_DESCRIPTION}} Legal / Operational / Financial {{SOURCE}} {{SYSTEM/PROCESS}} RUL-02 GDPR: User data must not leave EEA Legal GDPR Regulation Infrastructure RUL-03 Financial transactions > {{AMOUNT}} require dual approval Financial Internal policy Application 9.2 Regulatory & Compliance Requirements Regulation Applicability Requirements Responsible GDPR {{YES/NO}} Data minimization, right to deletion, DPA required Tech Lead + Legal {{REGULATION}} 9.3 Technical Constraints Must integrate with: {{EXISTING_SYSTEM}} Must support: {{BROWSER/DEVICE/OS}} Must run on: {{INFRASTRUCTURE}} (if mandated) Data residency: {{COUNTRY/REGION}} only {{ADDITIONAL_CONSTRAINT}} 10. Assumptions & Dependencies 10.1 Assumptions # Assumption Risk if False Validation Owner A-01 {{ASSUMPTION}} {{RISK}} {{OWNER}} A-02 Client will provide {{RESOURCE/ACCESS}} by {{DATE}} Delays requirements phase PM A-03 Existing {{SYSTEM}} API is stable during development Integration rework required Tech Lead 10.2 Dependencies # Dependency Type Impact if Unavailable Target Date Status DEP-01 {{DEPENDENCY}} Internal / External {{IMPACT}} {{DATE}} Pending DEP-02 Client data export from legacy system Client Cannot populate initial data {{DATE}} Pending 11. ROI Analysis / Cost-Benefit 11.1 Investment Summary Cost Category One-Time (NOK) Annual (NOK) Notes Development {{AMOUNT}} — One-time Infrastructure {{AMOUNT}} {{AMOUNT}} Ongoing hosting Licenses {{AMOUNT}} {{AMOUNT}} Maintenance — {{AMOUNT}} Post-launch support Total Year 1 {{TOTAL}} {{ANNUAL}} 11.2 Benefit Projections Benefit Year 1 (NOK) Year 2 (NOK) Year 3 (NOK) Confidence Revenue increase {{AMOUNT}} {{AMOUNT}} {{AMOUNT}} {{HIGH/MED/LOW}} Cost reduction {{AMOUNT}} {{AMOUNT}} {{AMOUNT}} {{HIGH/MED/LOW}} Risk reduction value {{AMOUNT}} {{AMOUNT}} {{AMOUNT}} {{HIGH/MED/LOW}} Total Benefits {{TOTAL}} {{TOTAL}} {{TOTAL}} 11.3 ROI Summary Metric Value Total Investment {{NOK}} Net Benefit (Year 1) {{NOK}} Payback Period {{MONTHS}} months 3-Year ROI {{PERCENT}}% 3-Year NPV (discount rate: {{RATE}}%) {{NOK}} 12. Implementation Roadmap Phase Description Key Deliverables Duration Success Criteria Phase 1 — MVP Core {{FEATURE}} functionality {{DELIVERABLES}} {{DURATION}} {{SUCCESS_CRITERIA}} Phase 2 — Full Release Complete feature set {{DELIVERABLES}} {{DURATION}} {{SUCCESS_CRITERIA}} Phase 3 — Enhancement Advanced features, integrations {{DELIVERABLES}} {{DURATION}} {{SUCCESS_CRITERIA}} timeline title {{PROJECT_NAME}} — Implementation Roadmap section Phase 1 — MVP {{START_DATE}} : Requirements & Design {{DATE}} : Core Development {{DATE}} : MVP Launch section Phase 2 — Full Release {{DATE}} : Advanced Features {{DATE}} : Integrations {{DATE}} : Full Launch section Phase 3 — Enhancement {{DATE}} : Performance & Scale {{DATE}} : Analytics & Reporting 13. Risk Assessment # Risk Probability Business Impact Mitigation BR-R01 {{RISK}} H/M/L H/M/L {{MITIGATION}} BR-R02 Market change reduces project value Low High Quarterly business case review BR-R03 Key business stakeholder changes role Medium High Document all decisions; dual-approver model Full technical risk register: [../PROJECT-GOVERNANCE/risk-register.md](../PROJECT-GOVERNANCE/risk-register.md) Approval Role Name Date Signature Author Reviewer Business Analyst Product Owner AI Director (John) Client Sponsor CEO (Alem)