Business Requirements Document (BRD)

Business Requirements Document (BRD): {{PROJECT_NAME}}

Project: {{PROJECT_NAME}} Version: {{VERSION}} Date: {{DATE}} Author: {{AUTHOR}} Status: Draft | In Review | Approved Reviewers: {{REVIEWERS}}

Document History

Version	Date	Author	Changes
0.1	{{DATE}}	{{AUTHOR}}	Initial draft

1. Executive Summary

Project Overview: {{EXECUTIVE_SUMMARY_PARAGRAPH}}

Business Problem: {{PROBLEM_SUMMARY_1_SENTENCE}}

Proposed Solution: {{SOLUTION_SUMMARY_1_SENTENCE}}

Expected Outcomes:

{{OUTCOME_1}}
{{OUTCOME_2}}
{{OUTCOME_3}}

Investment: {{BUDGET_RANGE}} NOK | Timeline: {{DURATION}} | Priority: {{HIGH/MEDIUM/LOW}}

2. Business Objectives & Goals

ID	Objective	Description	Target	Timeframe
BO-01	{{OBJECTIVE_TITLE}}	{{DETAILED_DESCRIPTION}}	{{MEASURABLE_TARGET}}	{{DATE/TIMEFRAME}}
BO-02
BO-03
BO-04

Alignment to Strategic Goals: This project supports the following organizational priorities:

{{STRATEGIC_GOAL_1}}: {{HOW_THIS_PROJECT_SUPPORTS_IT}}
{{STRATEGIC_GOAL_2}}: {{HOW_THIS_PROJECT_SUPPORTS_IT}}

3. Current State Analysis (AS-IS)

3.1 Current Process Overview

3.2 AS-IS Process Flow

flowchart LR
    A([Start]) --> B[{{STEP_1}}]
    B --> C{{{DECISION_POINT}}}
    C -->|Yes| D[{{STEP_2A}}]
    C -->|No| E[{{STEP_2B}}]
    D --> F[{{STEP_3}}]
    E --> F
    F --> G([End])

3.3 Current Systems & Tools

System / Tool	Purpose	Users	Limitations
{{SYSTEM_NAME}}	{{PURPOSE}}	{{USER_COUNT/TYPE}}	{{LIMITATIONS}}
Manual process	{{WHAT_IS_MANUAL}}	{{WHO}}	Time-consuming, error-prone

3.4 Current State Pain Points

#	Pain Point	Category	Affected Users	Business Impact	Severity
PP-01	{{PAIN_POINT}}	Process / Technology / Data	{{USERS}}	{{IMPACT}}	High/Med/Low
PP-02
PP-03

3.5 Current State Metrics (Baseline)

Metric	Current Value	Source	Notes
{{METRIC}}	{{VALUE}}	{{HOW_MEASURED}}	{{CONTEXT}}
Process cycle time	{{VALUE}}	Observation / timing	Time from start to finish
Error rate	{{VALUE}}%	Issue logs	Manual error rate
User satisfaction	{{VALUE}}/10	Survey	Last measured {{DATE}}

4. Future State Vision (TO-BE)

4.1 Future State Description

4.2 TO-BE Process Flow

flowchart LR
    A([Start]) --> B[{{NEW_STEP_1}}]
    B --> C[{{NEW_STEP_2_AUTOMATED}}]
    C --> D{{{DECISION_POINT_DATA_DRIVEN}}}
    D -->|Threshold met| E[{{NEW_OUTCOME_1}}]
    D -->|Threshold not met| F[{{NEW_OUTCOME_2}}]
    E --> G([End — Automated])
    F --> G

4.3 Key Improvements

Area	AS-IS	TO-BE	Improvement
{{AREA}}	{{CURRENT}}	{{FUTURE}}	{{QUANTIFIED_IMPROVEMENT}}
Cycle time	{{VALUE}}	{{VALUE}}	{{X}}% faster
Error rate	{{VALUE}}%	{{VALUE}}%	{{X}}% reduction
User experience	{{RATING}}	{{RATING}}	Significant improvement

5. Market Analysis & Competitive Landscape

5.1 Market Context

5.2 Competitive Analysis

Competitor	Solution Type	Key Features	Pricing	Our Advantage
{{COMPETITOR}}	Direct / Indirect	{{FEATURES}}	{{PRICING}}	{{ADVANTAGE}}

5.3 Positioning

Unique Value Proposition: {{VALUE_PROP}} Target Market: {{MARKET_SEGMENT}} Differentiators: {{DIFFERENTIATORS}}

6. Stakeholder Needs Analysis

Stakeholder Group	Primary Needs	Secondary Needs	Pain Points Addressed	Priority
{{STAKEHOLDER_1}}	{{PRIMARY_NEEDS}}	{{SECONDARY_NEEDS}}	PP-01, PP-02	High
{{STAKEHOLDER_2}}
{{STAKEHOLDER_3}}

7. Business Requirements

ID	Requirement	Description	Priority	Rationale	Source	BO Reference
BR-001	{{REQUIREMENT_TITLE}}	{{DETAILED_DESCRIPTION}}	Must Have	{{WHY_NEEDED}}	{{STAKEHOLDER/INTERVIEW}}	BO-01
BR-002			Must Have
BR-003			Must Have
BR-004			Should Have
BR-005			Should Have
BR-006			Could Have
BR-007			Won't Have (this release)

MoSCoW Definitions:

Must Have — Essential for launch; system fails without it
Should Have — High value; include unless significant constraints force exclusion
Could Have — Nice to have; include only if time/budget allow
Won't Have — Explicitly out of scope for this release (prevents scope creep)

8. Success Metrics & KPIs

ID	KPI	Category	Baseline	Target	Measurement Method	Evaluation Date	Owner
KPI-01	{{KPI_NAME}}	Revenue / Efficiency / Quality / UX	{{BASELINE}}	{{TARGET}}	{{HOW_MEASURED}}	{{DATE}}	{{OWNER}}
KPI-02	User adoption rate	Adoption	0%	{{TARGET}}% in 90 days	Analytics	90 days post-launch	PM
KPI-03	Process cycle time	Efficiency	{{BASELINE}}	{{TARGET}}	System monitoring	30 days post-launch	Tech Lead
KPI-04	User satisfaction (CSAT)	Quality	{{BASELINE}}	≥ 8/10	Post-launch survey	60 days post-launch	PM
KPI-05	System uptime	Reliability	N/A	≥ 99.5%	Monitoring	Ongoing	DevOps

9. Business Rules & Constraints

9.1 Business Rules

ID	Rule	Category	Source	Enforced By
RUL-01	{{RULE_DESCRIPTION}}	Legal / Operational / Financial	{{SOURCE}}	{{SYSTEM/PROCESS}}
RUL-02	GDPR: User data must not leave EEA	Legal	GDPR Regulation	Infrastructure
RUL-03	Financial transactions > {{AMOUNT}} require dual approval	Financial	Internal policy	Application

9.2 Regulatory & Compliance Requirements

Regulation	Applicability	Requirements	Responsible
GDPR	{{YES/NO}}	Data minimization, right to deletion, DPA required	Tech Lead + Legal
{{REGULATION}}

9.3 Technical Constraints

Must integrate with: {{EXISTING_SYSTEM}}
Must support: {{BROWSER/DEVICE/OS}}
Must run on: {{INFRASTRUCTURE}} (if mandated)
Data residency: {{COUNTRY/REGION}} only
{{ADDITIONAL_CONSTRAINT}}

10. Assumptions & Dependencies

10.1 Assumptions

#	Assumption	Risk if False	Validation Owner
A-01	{{ASSUMPTION}}	{{RISK}}	{{OWNER}}
A-02	Client will provide {{RESOURCE/ACCESS}} by {{DATE}}	Delays requirements phase	PM
A-03	Existing {{SYSTEM}} API is stable during development	Integration rework required	Tech Lead

10.2 Dependencies

#	Dependency	Type	Impact if Unavailable	Target Date	Status
DEP-01	{{DEPENDENCY}}	Internal / External	{{IMPACT}}	{{DATE}}	Pending
DEP-02	Client data export from legacy system	Client	Cannot populate initial data	{{DATE}}	Pending

11. ROI Analysis / Cost-Benefit

11.1 Investment Summary

Cost Category	One-Time (NOK)	Annual (NOK)	Notes
Development	{{AMOUNT}}	—	One-time
Infrastructure	{{AMOUNT}}	{{AMOUNT}}	Ongoing hosting
Licenses	{{AMOUNT}}	{{AMOUNT}}
Maintenance	—	{{AMOUNT}}	Post-launch support
Total Year 1	{{TOTAL}}	{{ANNUAL}}

11.2 Benefit Projections

Benefit	Year 1 (NOK)	Year 2 (NOK)	Year 3 (NOK)	Confidence
Revenue increase	{{AMOUNT}}	{{AMOUNT}}	{{AMOUNT}}	{{HIGH/MED/LOW}}
Cost reduction	{{AMOUNT}}	{{AMOUNT}}	{{AMOUNT}}	{{HIGH/MED/LOW}}
Risk reduction value	{{AMOUNT}}	{{AMOUNT}}	{{AMOUNT}}	{{HIGH/MED/LOW}}
Total Benefits	{{TOTAL}}	{{TOTAL}}	{{TOTAL}}

11.3 ROI Summary

Metric	Value
Total Investment	{{NOK}}
Net Benefit (Year 1)	{{NOK}}
Payback Period	{{MONTHS}} months
3-Year ROI	{{PERCENT}}%
3-Year NPV (discount rate: {{RATE}}%)	{{NOK}}

12. Implementation Roadmap

Phase	Description	Key Deliverables	Duration	Success Criteria
Phase 1 — MVP	Core {{FEATURE}} functionality	{{DELIVERABLES}}	{{DURATION}}	{{SUCCESS_CRITERIA}}
Phase 2 — Full Release	Complete feature set	{{DELIVERABLES}}	{{DURATION}}	{{SUCCESS_CRITERIA}}
Phase 3 — Enhancement	Advanced features, integrations	{{DELIVERABLES}}	{{DURATION}}	{{SUCCESS_CRITERIA}}

timeline
    title {{PROJECT_NAME}} — Implementation Roadmap
    section Phase 1 — MVP
        {{START_DATE}} : Requirements & Design
        {{DATE}} : Core Development
        {{DATE}} : MVP Launch
    section Phase 2 — Full Release
        {{DATE}} : Advanced Features
        {{DATE}} : Integrations
        {{DATE}} : Full Launch
    section Phase 3 — Enhancement
        {{DATE}} : Performance & Scale
        {{DATE}} : Analytics & Reporting

13. Risk Assessment

#	Risk	Probability	Business Impact	Mitigation
BR-R01	{{RISK}}	H/M/L	H/M/L	{{MITIGATION}}
BR-R02	Market change reduces project value	Low	High	Quarterly business case review
BR-R03	Key business stakeholder changes role	Medium	High	Document all decisions; dual-approver model

Full technical risk register: [../PROJECT-GOVERNANCE/risk-register.md](../PROJECT-GOVERNANCE/risk-register.md)

Approval

Role	Name	Date	Signature
Author
Reviewer
Business Analyst
Product Owner
AI Director (John)
Client Sponsor
CEO (Alem)

Revision #8
Created 2026-02-24 14:51:51 UTC by John
Updated 2026-05-25 07:31:26 UTC by John