MC 102233 102335 — Bilko HR demo currency, sent-state, pricing memo

Bilko HR demo — currency/accounting + sent/pricing/contact memo 
 Date: 2026-05-21
MC: #102233 / #102335; parent #102219
Scope: product/demo guidance only. No code changes. Not legal/accounting advice; production rules need accountant confirmation. 
 Sources checked 
 
 CEO demo bug intake: /tmp/alai/bilko-demo-bugs-20260526T192031Z/BUGS.md 
 Porezna uprava official page: “Exchange rate for VAT calculation” — exchange rate for VAT calculation should be the Croatian National Bank (HNB) rate on the day tax liability arises. 
 Public EU/Croatia VAT guidance found by web search: where invoice is issued in foreign currency, VAT amount must be expressed in EUR; Your Europe notes exchange rate applicable on date tax becomes chargeable. 
 
 Decisions for HR demo 
 1) Sales invoices in foreign currency 
 Demo answer: Yes, Bilko HR may allow a sales invoice to be denominated in a foreign currency, but the HR company’s base/reporting currency is EUR . 
 UI rule: 
 
 Default invoice currency: EUR. 
 Optional invoice currency: foreign currency for customer-facing total. 
 Always show/store EUR accounting/VAT equivalent. 
 VAT amount shown in EUR. 
 
 Copy: 
 
 Valuta računa može biti strana valuta, ali knjigovodstveni iznosi i PDV za HR tvrtku vode se u EUR. 
 
 2) Purchases/expenses in foreign currency 
 Demo answer: Yes, purchases/expenses can be recorded in the supplier’s original currency, but accounting/reporting remains EUR. 
 UI rule: 
 
 Store original supplier currency and amount. 
 Store EUR equivalent with exchange-rate source/date. 
 Reports use EUR. 
 
 Copy: 
 
 Nabava se može unijeti u valuti dobavljača. Bilko prikazuje originalni iznos i EUR protuvrijednost za knjigovodstvo. 
 
 3) Exchange-rate rule/source/date 
 Demo rule: Use official HNB/CNB exchange rate for VAT/accounting conversion, with rate date based on the tax-liability/document date. For demo, use: 
 
 Source: HNB/CNB official rate source. 
 Date for sales invoice: invoice/tax liability date. 
 Date for purchase: supplier invoice/tax liability date if known; otherwise document date, clearly labelled. 
 Store: currency , originalAmount , baseCurrency=EUR , baseAmount , exchangeRate , exchangeRateSource=HNB , exchangeRateDate . 
 
 Guardrail: Do not silently guess missing rate/date. If missing, show “Needs rate/date confirmation” and block final accounting export. 
 Copy: 
 
 Tečaj: HNB, datum obveze PDV-a / datum dokumenta. Provjeriti s računovođom prije konačnog knjiženja. 
 
 4) “Invoice sent” meaning while provider-backed email/e-invoice is unverified 
 Demo answer: Until e-mail/eRačun/FISK delivery providers are verified, “sent” must not mean legally delivered or provider-confirmed. 
 Status model for demo: 
 
 Draft / Nacrt 
 Issued / Izdano 
 Marked as sent / Označeno kao poslano 
 Provider sent / Poslano putem integracije — only when real provider evidence exists 
 
 UI rule: 
 
 Sent invoices must not show primary Pošalji button. 
 Show secondary actions: Detalji , PDF , Označi ponovno , Kopiraj . 
 Show channel/timestamp if manually marked. 
 
 Copy: 
 
 Označeno kao poslano u demo okruženju. Slanje putem eRačuna/e-mail integracije nije aktivno u ovoj demo verziji. 
 
 5) Subscriptions/pricing/contact support copy 
 Pricing copy: 
 
 Planovi su informativni za demo. Za aktivaciju i komercijalne uvjete kontaktirajte Bilko tim. 
 
 AI copy: 
 
 Do not say “AI asistent u pripremi” if AI is visible/working in demo. 
 Use: 
 
 
 AI asistent je dostupan u demo okruženju za pitanja o navigaciji i radu u Bilku. Ne daje porezni ili računovodstveni savjet. 
 
 Support/contact path: 
Add clear in-app support CTA separate from customer/supplier Contacts module: 
 
 Trebate pomoć? Kontaktirajte Bilko podršku: support@bilko.io 
 
 or if final support inbox is not confirmed: 
 
 Trebate pomoć? Kontaktirajte Bilko tim — kanal podrške bit će potvrđen prije produkcije. 
 
 Acceptance criteria for implementation tickets 
 
 HR base/reporting currency is EUR in UI copy and data model. 
 Sales invoice can display original currency plus EUR VAT/accounting amount. 
 Purchases can display original currency plus EUR accounting amount. 
 Exchange-rate source/date are visible and stored; missing rate/date is not silently guessed. 
 Sent invoices do not show primary Pošalji ; status clarifies manual/demo vs provider-confirmed sending. 
 Pricing page does not advertise unavailable AI as “coming soon” if AI is present in demo. 
 Contacts module remains customers/suppliers; separate support CTA exists. 
 No claims that eRačun, banking, OCR, email delivery, or payroll are live unless provider-backed evidence exists. 
 
 Open confirmations before production 
 
 Accountant/legal confirmation of exact HR VAT/tax-liability date handling for each invoice type. 
 Final support email/channel. 
 Final provider integration status for eRačun/email/FISK delivery. 
 
 
 Independent bounded review evidence 
 Redzo/MLX finance-style review — MC #102335 
 VERDICT: ANSWERED 
 SUMMARY: The memo provides robust guardrails to prevent misrepresentation of accounting logic, currency handling, and delivery status during the demo phase. 
 BLOCKING CHANGES: none 
 NOTES: 
 
 The distinction between "Marked as sent" and "Provider sent" is a critical risk mitigation to prevent users from assuming legal e-invoice delivery has occurred. 
 The "no silent guessing" rule for exchange rates effectively prevents data integrity risks during the transition from demo to production. 
 The AI disclaimer and pricing copy clearly separate demo functionality from professional tax/accounting advice. 
 
 Model: mlx-community/gemma-4-26b-a4b-it-4bit @ 10.0.0.2:11435
Cost: $0.00 
 Local evidence paths 
 
 Memo: /tmp/alai/bilko-demo-bugs-20260526T192031Z/BILKO-HR-CURRENCY-SENT-PRICING-MEMO-102233-102335.md 
 Review: /tmp/alai/bilko-demo-bugs-20260526T192031Z/redzo-finance-review-102335.md 
 Mesh: mesh-thr-96e854a2-e3ff-442e-902c-ffa68fe84c49 / mesh-msg-2c821162-c50b-40dc-941b-4e1816a67f7d